Girl Scout troops finance their activities by participating in the Cookie Program and the Fall Product Program, by collecting dues, and by planning money-earning projects. Troops are responsible for submitting and end-of-year financial report. Below, you’ll find the links and resources to get your started.
Quick Links
- Troop Financial Tracking Worksheet
- Check Request Form
- Money-Earning Project Application
- Troop Treasurer Position Description Form
- San Diego Girl Scouts Troop/Group Finances Page
Annual Financial Reports
Each troop must submit their Annual Financial Report by June 1st of each year. The Annual Financial Report is accessed through the Volunteer Toolkit. To fill out the report, you will need:
- Your Troop Financial Tracking Worksheet
- Your troop’s April bank statement
- Reconciliation Form (if your bank statement balance is different from your Financial Tracking Worksheet)
- Money-Earning Project Application (if your troop did a money-earning project)
- Troop Disbandment Report (if your troop is aging out or will not be continuing)
Want more guidance on filling out your troop’s Annual Financial Report? Check out the step-by-step directions in the Volunteer Toolkit under the Financials Tab, or watch this helpful San Diego Girl Scouts Annual Financial Report webinar. Still stuck? Reach out to us via our contact page. We are happy to help!
Banking
All troop funds must flow through a Wells Fargo troop bank account. When your troop is ready to set up a bank account, the first step is to fill out the Bank Account Request Form. Once your form has been submitted and processed, San Diego Girl Scouts will contact you with the next steps. Remember, to be eligible for a troop bank account, your troop must have a troop treasurer, and two signers who are unrelated, registered Girl Scout members, who have a clear background check.
Treasurer Training
Prospective troop treasurers must complete online training. The first step is to complete the Training Self-Sign Up Form, using the code “banking2”. Then check your email for a link to log into the Troop Treasurer Learning Path, and complete the training. Troop Treasurers must also fill out a Troop Treasurer Position Description and return the form to their Troop Leader.
Starting your troop finances off on the right foot is really important and will save you a lot of hassle at the end of the year when you have to turn in your financial reports. To get a comprehensive look at your troops responsibilities, check out Volunteer Essentials: Troop Finances